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Member-Owner Meetings

Dates of Currently Scheduled Membership Meetings:

  • Sunday, October 25, 2020 at 6:00pm
  • Sunday, January 31, 2021 at 6:00pm
  • Sunday, April 25, 2021 at 6:00pm
  • Sunday, May 23, 2021 at 6:00pm
  • Sunday, October 24, 2021 at 6:00pm

 

A successful Co-op depends on the active support and participation of the membership. Member-Owner participation is the most significant part of our ability to successfully govern the Co-op. Our Bylaws require a quorum to start a meeting and vote. We encourage you to participate and be a part of the Co-op discussion. Get involved and vote!

You may also consider running for a seat on the Governance Review Council at the October 25 Regular Membership Meeting. This is a very important responsibility and privilege at our Co-op, bring your voice directly to the table! For info on eligibility reach out to Yevette. For info on details about running for the GRC, reach out to the Elections and Nominations Committee at ElectionsComm@honestweight.coop. 

On this page, you'll find:

LOGIN for October 25 Meeting:

Online Login

Click this online meeting link after 4:00pm on October 25th to check in to the Membership Meeting:

https://zoom.us/j/98198313768

Phone Login info:
Phone number: 1 (929) 205 6099
Meeting ID: 981 9831 3768

 

Upcoming Info Sessions for Member-Owners

October 25th Membership Meeting Agenda

October 25th Membership Meeting Virtual Login Info

Voting Guidelines

Help with Zoom

Member-Owner Orientations

Past Meeting Minutes

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Upcoming Information Sessions for Member-Owners

Join us for these virtual meetings and events in preparation for our upcoming regular membership meeting and elections on October 25th, 2020 at 6:00pm. Online Login info for Bylaws Revision Information Sessions; Food and Product Manual Revision Information Sessions; GRC Meet the Candidates Sessions; Zoom Help Sessions; and October 25 Regular Membership Meeting are all the same and can be found here.
 
Meet the Candidates
We have one seat open for the upcoming Governance Review Council election! Inform your vote and Meet the Candidates: 
Thursday, October 22
5:30-6:30pm
 
Sunday, October 25
2:00-3:00pm
 
Bylaws Revision Info Sessions
Proposed revision to Bylaws Section 330.4 will be presented at the Membership Meeting on October 25th. Learn more about the proposed Bylaws revision at an info session:
 
Thursday, October 15
7-8:00pm
 
Thursday, October 22
7-8:00pm
 
Food and Product Manual Revision Info Session
Proposed revision to the Meat & Poultry Policy in the Food and Product Manual will be presented at the Membersip Meeting on October 25th. Lean more about the proposed Food & Product Manual revision at an info session:
Tuesday, October 20
12:00pm-1:30pm
 
Wednesday, October 21
6:30pm-8:00pm
 
Zoom Help Sessions
Guidance is available to help you get comfortable using the meeting software, Zoom, before the June 28 Membership meeting, at these info sessions. Click here for help accessing Zoom.
 
Sunday, October 18
11:00am-12:00pm
 
Monday, October 19
6:00pm-7:00pm
 
Tuesdsay, October 20
6:00pm-7:00pm
 
Wednesday, October 21
12:00pm-1:00pm
 
Thursday, October 22
9:00am-10:00am
 
Friday, October 23
11:00am-12:00pm
 
 

HWFC Regular Membership Meeting Agenda

Sunday, October 25, 2020 6:00-8:00PM
CHECK-IN 4:00 - 6:00 pm
TO BE CONDUCTED REMOTELY

Welcome - 5 minutes

Governance Review Council (GRC) Update: Presentation- 10 minutes

Bylaws Revisions: Presentation, Q & A, and Vote - 30 minutes

Proposed Revision to Bylaws Section 330.4

Information Sessions will be held online on:

  • Thursday, October 15th - 7:00pm - 8:00pm
  • Thursday, October 22nd - 7:00 pm - 8:00 pm

Food and Product Manual Revisions: Presentation, Q & A, and Vote - 30 minutes

Proposed Revision to Meat & Poultry Policy 
Current FPM language can be found here

Information Sessions will be held online on:

  • Tuesday, October 20th - 12:00pm - 1:30pm
  • Wednesday, October 21st - 6:30pm - 8:00pm

Election for one (1) seat on the Governance Review Council: Q & A, and Vote - 30 minutes 

Applications from Eligible Candidates will be posted in the Co-op and online here.

There will be a call for nominations “from the floor,” in this case from the M-O meeting participants - use the “raise hand” function. See “Guidelines for Voting/Participating Remotely at the Membership Meeting” at the end of the notice for more details on how to “raise hand”. 

"There will be a Q&A of ballot-listed candidates and floor nominated candidates after floor nominations close.  Please raise your hand, if you want to ask a question.

The schedule of Meet the Candidates sessions will be posted here & in the store. Use the link below to join the Meet the Candidates session.

  • Thursday, October 22nd - 5:30pm - 6:30pm
  • Sunday, October 25th - 2:00pm - 3:00pm

Open discussion for 15 minutes until adjournment - 15 minutes

1) Phone-Only participant voting                             After open discussion
After Phone-Only participant voting is finished, we will conclude the remote portion of our October 25 Membership Meeting. The meeting will remain open for the sole purpose of In-Person voting
on-site at HWFC during stated voting hours.

2) In-Person voting at HWFC
● Monday, October 26, 2020 - 7:00am - 8:00pm
● Tuesday, October 27, 2020 - 8:00am - 5:00pm

The meeting will be adjourned on Tuesday, October 27, at 5:00pm upon the end of the voting period.

A successful Co-op depends on the active support and participation of the membership.  Member-Owner participation is the most significant part of our ability to successfully govern the Co-op. Our Bylaws require a quorum to start a meeting and vote. We encourage you to participate and be a part of the Co-op discussion.  Get involved and vote. 

Membership Meeting Login Info for October 25 Virtual Meeting

Check-in starts at 4:00pm, meeting starts at 6:00pm

Our October 25 meeting will have phone-in and on-line options. The October meeting will consist of proposed Bylaws Revision, proposed Food & Product Manual Revision, and Governance Review Council election. For questions about voting eligibility, reach out to Yevette at memberservices@honestweight.coop or in person.

Online Login info for Bylaws Revision Info Sessions; Food and Product Manual Revision Info Sessions; GRC Meet the Candidates Sessions; Zoom Help Sessions; and October 25 Regular Membership Meeting are all the same and are outlined below:

 

Online Login

Click this online meeting link after 4pm on October 25th to check in to the Membership Meeting:

https://zoom.us/j/98198313768

If you plan to use your computer/device speaker and microphone, you are all set. If you need to link your phone to your computer through Zoom, you will need your unique Participant ID. You can find your Participant ID once you have logged into the meeting through Zoom (click on the “information” circle in the upper left corner)

Phone Login info:
Phone number: 1 (929) 205 6099
Meeting ID: 981 9831 3768

Click here for help using Zoom. 

Guidelines for Voting/Participating Remotely at the Practice Membership Meeting:

We recognize that some of the language associated with online meetings may be unfamiliar to some
member-owners. Please reach out to Yevette at memberservices@honestweight.coop or 518-482-2667 ext 104 before October 25, or attend one of the Help Sessions detailed at the end of this notice, to seek help.

 The Meeting

Note: While participants who connect to the meeting by phone will be able to fully participate in the
meeting, you are encouraged to connect to the meeting online (via laptop, computer, smartphone,
etc) in order to view presentation materials and to see the GRC candidates.

Computers and phones may be linked through Zoom if you plan to view on one and use audio on the
other. Please see instructions below for how to link your computer with your phone.

Member-Owners who belong to a Household with other Member-Owners are strongly encouraged to use separate devices when attending the meeting.

Online Login info

We are offering Zoom help sessions ahead of the October 25 Regular Membership Meeting so that it will go as smoothly as possible. For help ahead of the meeting, see Help Sessions at the end of this notice.
If you have trouble logging into the October 25 Membership Meeting, please call the MOC at (518) 482-2667 Extension 104. We will help log people in on the night of the meeting as time permits and this may entail a long wait; please consider logging in to one of the Help Sessions ahead of time.

Check-in process: 

Member-Owners who check in to the meeting will receive 2 hours for attending the meeting. Member-Owners who check in between 4:00 and 5:30 will receive an additional .5 hour for helping to alleviate the last minute rush.

We appreciate people checking in early.  The meeting will not begin before 6:00pm.  After you are checked in, you may freely move about, just return to your phone/computer by 6 to attend the meeting or actively wait for quorum.

When first arriving at the “meeting,” you will be in a virtual waiting area for a short while. Before 6pm, this area should have music and or a person speaking occasionally to assure you you’re still on the call. After 6pm, this area may be silent. Please be patient. As a “Check-in table” (called a breakout room) becomes available, you will be assigned to a Check-In table where a designated M-O, conducting check-in, will check you into the meeting.

Please have your owner or “member” number ready.

After you are checked in, you will be moved into the “Meeting Room” -- you will not have to click anything for this to happen. Once in the “Meeting Room” you may click on ‘participants’ on the
computer screen and you will see yourself as ‘checked-in.’ For those connecting by phone only, your
confirmation will only be by voice during check-in.

If you are checking in by phone and viewing the meeting simultaneously on your computer, or if you
have two or more people near each other on separate devices, please mute the mic and speakers on
one of your devices to avoid unpleasant feedback.

Once quorum is reached (no official business can be conducted until we have adequate representation of eligible voters), the meeting will proceed in the order shown above. To keep the meeting organized, and to ensure that all participants can hear the person speaking, participants in the meeting will be muted.

“Raise hand” at the meeting

To participate in the meeting, you will use the “raise hand” function.  If you have a question/comment, you may “raise your hand” to place yourself in the queue to speak (ex. you have a question, you’d like to nominate someone, etc.). If you are attending the meeting via phone, press *9 on your phone keypad. If you are attending the meeting online, you may press the “raise hand” button in the “participants” menu. 

Voting

Three methods of voting are available. You may choose only one method of voting and cast your ballot once. Casting more than one ballot, or casting ballots
through multiple methods, will spoil all of your ballots.

CONFIDENTIAL BALLOT:
In-Person Voting: Member-Owners who cast a confidential ballot at the Co-op after attending the October 25 MEMBERSHIP MEETING will receive one time-investment hour for casting their ballot. Voting for this Meeting will occur in-person, outside at HWFC over the course of 2 days. The designated times for submitting ballots are as follows:

In-Person Voting Ballot Drop-Off Times:
● Monday, October 26 - 7:00am - 8:00pm
● Tuesday, October 27 - 8:00am - 5:00pm

For your ballot to be considered valid:
1. Place both of your ballots together into one inner unmarked envelope
2. Insert the inner unmarked envelope into the outer “return envelope”
3. Label the outer “return envelope” with your NAME AND M-O NUMBER
4. You must hand-deliver ONLY YOUR OWN envelope and ballots to the ballot box at HWFC
5. When submitting ballots at the Co-op, sign your outer envelope, containing your inner unmarked envelope and ballots, immediately before placing it in the ballot box outside near the Community
Room.

 

NON- CONFIDENTIAL BALLOT:
Survey Monkey Voting: We will provide a Survey Monkey ballot during the meeting after each agenda item concludes. Survey Monkey voting will be available to online participants, once “ballot boxes” open, ONLY DURING THE MEETING. Survey Monkey Ballot boxes will close at the conclusion of the remote part of the meeting. PLEASE NOTE: These ballots are not confidential.


NON- CONFIDENTIAL BALLOT:
Phone-Only Voting: Phone-Only participants who cannot vote in-person at the Co-op may vote on both ballots after the 15 minute open discussion period at the end of the meeting. After the 15-minute open discussion has ended, Phone-Only participants will be asked to “raise their hand” (press *9) if they intend to vote by phone. As “voting booths” become available, Phone-Only participants with raised hands will be moved to a “voting booth,” isolated away from the main meeting room, where a pair of Vote-Receivers will prompt them with the ballot questions and record their vote. To expedite the process, if you plan to vote by phone, write down information throughout the meeting presentations so that you know how you will cast your votes before “entering the phone voting booth.” Phone-Only voting will only be available after the 15-minute open discussion ends, and will close after all Phone-Only participants have been acknowledged. PLEASE NOTE: These ballots are not confidential.

If you plan to cast NON-CONFIDENTIAL BALLOTS online or by phone, be sure to retain your member
number.

If you have more than one person in your household who cannot vote in-person at the Co-op, you will not all be able to attend the meeting and vote electronically on the same online device. Additional people unable to vote in person will need to check-in and vote by phone.

IF YOU CANNOT ACCESS REVISION OR CANDIDATE INFORMATION ON THE HWFC WEBSITE OR
AT THE CUSTOMER SERVICE DESK, you may call Yevette Buddeau, our Member-Owner
Coordinator, by Sunday OCTOBER 18 to request information be mailed to you.

Help/Practice sessions for logging in and participating via Zoom

We understand that this new form of meeting will be new for many people. In light of that, we will be
hosting several opportunities to practice logging on and participating in this format, prior to the
Membership Meeting. If you would like an opportunity to practice logging in or have any questions,
please see the schedule of Help Sessions below:

  • Sunday, October 18; 11:00am - 12:00pm
  • Monday, October 19; 6:00pm - 7:00pm
  • Tuesday, October 20; 6:00pm - 7:00pm
  • Wednesday, October 21; 12:00pm - 1:00pm
  • Thursday, October 22; 9:00am - 10:00pm
  • Friday, October 23; 11:00am - 12:00pm

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Orientation Meetings:

For those who wish to offer time and skills to Honest Weight, orientations are held several times each month, and are about three hours long. The Co-op will make a personal appointment for you if you cannot make any of our regularly scheduled orientations, or if you are a person with special needs who would be better served by a private orientation.

Orientation schedules may be found at the Service Desk or you may request one by emailing memberservices-AT-honestweight.coop. Please stop by or call the Service Desk at 518-482-2667 x 270 to register.  To request a private appointment, please email the Member-Owner Coordinator at memberservices-AT-honestweight.coop.

See Past Meeting Minutes