Member-Owner Meetings
January 31 Regular Membership Meeting Login Details and Info:
Online meeting link: https://zoom.us/j/98198313768
Phone Login info:
Phone number: 1 (929) 205 6099
Meeting ID: 981 9831 3768
HWFC Regular Membership Meeting
(TO BE CONDUCTED REMOTELY)
Sunday, January 31, 2021 6:00PM
*DUE TO COVID-19 RESTRICTIONS ON GATHERINGS, YOU MAY ONLY PARTICIPATE IN THIS MEETING REMOTELY. PROCEDURES DESCRIBED BELOW APPLY ONLY TO THE JANUARY 31 REGULAR MEMBERSHIP MEETING*
4:00 pm - 6:00 pm CHECK-IN:
6:00 pm - 7:50 pm Membership Meeting
Agenda
Welcome 5 minutes
Financial & Operational Update: Presentation 15 minutes
Governance Review Council (GRC) Update: Presentation 10 minutes
Environment Committee: Announcement 5 minutes
Bylaws Revisions: Presentation, Q & A, and Vote 20 minutes
Information Sessions:
- Thursday, January 14 — 4:00 pm - 5:00 pm
- Tuesday, January 19 — 4:00 pm - 5:00 pm
- Sunday, January 24 — 1:00 pm - 2:00 pm
Member-Owner Manual Revisions: Presentation, Q & A, and Vote 35 minutes
Proposed Revision to Sections:
Information Sessions:
- Saturday, January 16 — 12:00 pm - 1:00 pm
- Wednesday, January 20 — 7:00 pm - 8:00 pm
- Monday, January 25 — 1:00 pm - 2:00 pm
Open discussion for 15 minutes 15 minutes
- Phone-Only participant voting After open discussion
After Phone-Only participant voting is finished, we will conclude the remote portion of our January 31 Regular Membership Meeting. The meeting will remain open for the sole purpose of In-Person voting on-site at HWFC during stated voting hours.
- In-Person voting at HWFC
- Monday, February 1 — 7:00 am - 8:00 pm
- Tuesday, February 2 — 8:00 am - 5:00 pm
The meeting will be adjourned on Tuesday, February 2, at 5:00 pm upon the end of the voting period.
You have received this notice because you are eligible to vote (up to date on time investment requirements and ownership interest payments). If you have questions regarding your eligibility, contact Member-Owner Coordinator Yevette Buddeau at MemberServices@honestweight.coop or (518) 482-2667 Extension 104 three days PRIOR to the meeting to confirm that your name is on the voting list.
A successful Co-op depends on the active support and participation of the membership. Member-Owner participation is the most significant part of our ability to successfully govern the Co-op. Our Bylaws require a quorum to start a meeting and vote. We encourage you to participate and be a part of the Co-op discussion. Get involved and vote.
Guidelines for Voting/Participating Remotely at the Regular Membership Meeting:
We recognize that some of the language associated with online meetings may be unfamiliar to some member-owners. Please reach out to Yevette at memberservices@honestweight.coop or 518-482-2667 ext 104 before January 30, or attend one of the Help Sessions detailed at the end of this notice, to seek help.
The Meeting
Note: While participants who connect to the meeting by phone will be able to fully participate in the meeting, you are encouraged to connect to the meeting online (via laptop, computer, smartphone, etc) in order to view presentation materials.
Computers and phones may be linked through Zoom if you plan to view on one and use audio on the other. Please see instructions below for how to link your computer with your phone.
Member-Owners who belong to a Household with other Member-Owners are strongly encouraged to use separate devices when attending the meeting.
Online Login info for
- Bylaw Revisions Information Sessions;
- Member-Owner Manual Revisions Information Sessions;
- Zoom Help Sessions; and
- January 31 Regluar Membership Meeting:
Online meeting link: https://zoom.us/j/98198313768
Phone Login info:
Phone number: 1 (929) 205 6099
Meeting ID: 981 9831 3768
Participant ID: You won’t need a Participant ID if you don’t link your phone to your computer.
Linking your phone audio to your computer video through Zoom requires a Participant ID. To find your Participant ID, log into the meeting through Zoom and click on the “information” circle in the upper left corner.
We are offering Zoom help sessions ahead of the January 31 Regular Membership Meeting so that it will go as smoothly as possible. For help ahead of the meeting, see Help Sessions at the end of this notice.* If you have trouble logging into the January 31 Regular Membership Meeting, please call the MOC at (518) 482-2667 Extension 104. We will help log people in on the night of the meeting as time permits and this may entail a long wait; please consider logging in to one of the Help Sessions ahead of time.
Check-in process:
Member-Owners who check in to the meeting will receive 2 hours for attending the meeting. Member-Owners who check in between 4:00 and 5:30 will receive an additional .5 hour for helping to alleviate the last minute rush.
We appreciate people checking in early. The meeting will not begin before 6:00pm. After you are checked in, you may freely move about; return to your phone/computer by 6 to attend the meeting or actively wait for quorum.
When first arriving at the “meeting,” you will be in a virtual waiting area for a short while. Before 6pm, this area should have music and or a person speaking occasionally to assure you you’re still on the call. After 6pm, this area may be silent. Please be patient. As a “Check-in table” (called a breakout room) becomes available, you will be assigned to a Check-In table where a designated M-O, conducting check-in, will check you into the meeting.
Please have your owner or “member” number ready.
After you are checked in, you will be moved into the “Meeting Room” -- you will not have to click anything for this to happen. Once in the “Meeting Room” you may click on ‘participants’ on the computer screen and you will see yourself as ‘checked-in.’ For those connecting by phone only, your confirmation will only be by voice during check-in.
If you are checking in by phone and viewing the meeting simultaneously on your computer, or if you have two or more people near each other on separate devices, please mute the mic and speakers on all but one of your devices to avoid unpleasant feedback.
Once quorum is reached (no official business can be conducted until we have adequate representation of eligible voters), the meeting will proceed in the order shown above. To keep the meeting organized, and to ensure that all participants can hear the person speaking, participants in the meeting will be muted.
“Raise hand” at the meeting
To participate in the meeting, you will use the “raise hand” function. If you have a question/verbal comment, you may “raise your hand” to place yourself in the queue to speak (ex. you have a question, you’d like to nominate someone, etc.). If you are attending the meeting via phone, press *9 on your phone keypad. If you are attending the meeting online, you may press the “raise hand” button in the “participants” menu.
Voting
Three methods of voting are available. You may choose only one method of voting and cast your ballot set once. Casting more than one ballot for a topic, or casting ballots through multiple methods, will spoil all of your ballots.
CONFIDENTIAL BALLOT:
In-Person Voting: Member-Owners who cast a confidential ballot at the Co-op after attending the January 31 REGULAR MEMBERSHIP MEETING will receive one time-investment hour for casting their ballot. Voting for this Meeting will occur in-person, in the Teaching Kitchen, at HWFC over the course of 2 days. The designated times for submitting ballots are as follows:
In-Person Voting Ballot Drop-Off Times:
- Monday, February 1 — 7:00 am - 8:00 pm
- Tuesday, February 2 — 8:00 am - 5:00 pm
For your ballot set to be considered valid:
- Place all of your ballots together into one inner unmarked envelope
- Insert the inner unmarked envelope into the outer “return envelope”
- Label the outer “return envelope” with your NAME AND M-O NUMBER
- You must hand-deliver ONLY YOUR OWN envelope and ballots to the ballot box at HWFC
- When submitting ballots at the Co-op, sign your outer envelope, containing your inner unmarked envelope and ballots, immediately before placing it in the ballot box in the Teaching Kitchen at HWFC.
Voting
NON-CONFIDENTIAL BALLOT:
Survey Monkey Voting: We will provide a Survey Monkey ballot during the meeting after each agenda item concludes. Survey Monkey voting will be available to online participants, once “ballot boxes” open, ONLY DURING THE MEETING. Survey Monkey Ballot boxes will close at the conclusion of the remote part of the meeting. PLEASE NOTE: These ballots are not confidential.
NON-CONFIDENTIAL BALLOT:
Phone-Only Voting: Phone-Only participants who cannot vote in-person at the Co-op may vote on ballots after the 15 minute open discussion period at the end of the meeting. After the 15-minute open discussion has ended, Phone-Only participants will be asked to “raise their hand” (press *9) if they intend to vote by phone. As “voting booths” become available, Phone-Only participants with raised hands will be moved to a “voting booth,” isolated away from the main meeting room, where a pair of Vote-Receivers will prompt them with the ballot questions and record their vote. To expedite the process, if you plan to vote by phone, write down information throughout the meeting presentations so that you know how you will cast your votes before “entering the phone voting booth.” Phone-Only voting will only be available after the 15-minute open discussion ends, and will close after all Phone-Only participants have been acknowledged. PLEASE NOTE: These ballots are not confidential.
If you plan to cast NON-CONFIDENTIAL BALLOTS online or by phone, be sure to retain your member number.
If you have more than one person in your household who cannot vote in-person at the Co-op, you will not all be able to attend the meeting and vote electronically on the same online device. Additional people unable to vote in person will need to check-in and vote by phone.
IF YOU CANNOT ACCESS REVISION INFORMATION ON THE HWFC WEBSITE OR AT THE CUSTOMER SERVICE DESK, you may call Yevette Buddeau, our Member-Owner Coordinator, by Sunday, January 24 to request information be mailed to you.
*Help Sessions for logging in and participating
We understand that this new form of meeting will be new for many people. In light of that, we will be hosting several opportunities to practice logging on and participating in this format, prior to the Regular Membership Meeting. If you would like an opportunity to practice logging in or have any questions, please see the schedule of Help Sessions below:
- Sunday, January 24 — 2:00 pm - 3:00 pm
- Monday, January 25 — 9:00 am - 10:00 am
- Monday, January 25 — 6:00 pm- 7:00 pm
- Tuesday, January 26 — 2:00 pm - 3:00 pm
- Wednesday, January 27 — 7:00 pm - 8:00 pm
- Thursday, January 28 — 6:00 pm - 7:00 pm
- Friday, January 29 — 11:00 am - 12:00 pm
- Saturday, January 30 — 1:00 pm - 2:00 pm
1/29/21 Update regarding time-investment credit for voting at the Regular Membership Meeting:
We hope you will join us at the upcoming Regular Membership Meeting this Sunday, January 31, at 6pm.
Due to the recent upsurge in COVID cases, we strongly encourage all meeting participants to vote using the Survey Monkey link, containing all seven ballots, that will be posted during the meeting after both the Bylaws and Member-Owner Manual proposed changes have been presented.
If more votes are cast during the meeting, fewer paper ballots will have to be counted in-person by pairs of MOs, greatly reducing their exposure to each other.
We are also awarding one hour of time-investment credit to all eligible MOs who vote via the Survey Monkey link during the meeting. In the official Regular Membership Meeting notice, one hour of time-investment credit is offered to eligible MOs who vote in person. We are now extending that one hour of time-investment credit to all eligible MOs who vote via Survey Monkey or phone during the meeting as an incentive to decrease the number of paper ballots.
We hope you will give this your consideration. Please contact the Board of Directors at BoardAdmin@honestweight.coop with any questions or concerns.
Be well and see you on Sunday!
Dates of Currently Scheduled Membership Meetings:
- Sunday, January 31, 2021 at 6:00pm
- Sunday, April 25, 2021 at 6:00pm
- Sunday, May 23, 2021 at 6:00pm
- Sunday, October 24, 2021 at 6:00pm
See Past Membership Meeting Minutes
Orientation Meetings:
For those who wish to offer time and skills to Honest Weight, orientations are held several times each month, and are about three hours long. The Co-op will make a personal appointment for you if you cannot make any of our regularly scheduled orientations, or if you are a person with special needs who would be better served by a private orientation.
Orientation schedules may be found at the Service Desk or you may request one by emailing memberservices-AT-honestweight.coop. Please stop by or call the Service Desk at 518-482-2667 x 270 to register. To request a private appointment, please email the Member-Owner Coordinator at memberservices-AT-honestweight.coop.
Cancelled - All Upcoming Classes & Events Until Further Notice