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Member-Owner Meetings

The dates of the currently schedueld 2020 Membership Meetings:

  • PRACTICE ONLINE meeting May 31st

PRACTICE MEETING LOGIN INFO for May 31-- Check-in starts at 5 pm, meeting starts at 6 pm

Online Login info:
Online meeting link: https://us02web.zoom.us/j/89794083871

Phone Login info:
Phone number: 1 (646) 558 8656
Meeting ID: 897 9408 3871

Participant ID:                                                                                                                                                  If you don’t plan to link your phone to your computer, you have no Participant ID.

If you plan to link your phone to your computer through Zoom, you will need your unique Participant ID.
You can find your Participant ID once you have logged into the meeting through Zoom (click on the “information” circle in the upper left corner)

View the May 31 Practice Meeting Agenda and Instructions here as a PDF or below. Ballots to dowload and print out may be found here-- only one set of ballots may be submitted per eligible voter. 

  • Sunday, June 28th
  • Sunday, October 25th

If circumstances require additional meetings other than those listed here, the dates and times will be posted when they become available.

 

The May 31 test-run meeting will help us prepare for the possibility that our June 28 meeting will also have phone-in and on-line components (recorded sessions and live-streaming). The June meeting will be a real meeting with the board elections and budget vote, so we are asking that as many people as possible participate in the May 31 test-run so we can work out any kinks in a practice format. Member-Owner hours will be given for participating in the May test-run.  For questions about voting eligibility, reach out to Yevette at memberservices@honestweight.coop or in person.

 

Staff-- Consider running for the Board of Directors in the June 28 membership meeting. This is a very important responsibility and privilege at our Co-op, bring your voice directly to the table! For info on eligibility reach out to Yevette. For info on details about running for the Board, reach out to the Elections and Nominations Committee at ElectionsComm@honestweight.coop

 

HWFC PRACTICE Membership Meeting

 Sunday, May 31, 2020 6:00PM

This notice is for the PRACTICE MEMBERSHIP MEETING. This is NOT a notice for a meeting where any official business will be conducted. The purpose of this “meeting” will be to PRACTICE the processes ahead of the June Regular Membership Meeting. This is a new format for everyone and we want to make sure it’s done right when it has to be done for real in June. You have received this notice to participate in the PRACTICE MEMBERSHIP MEETING. Member-Owners who participate will receive 2 hours.

*DUE TO COVID-19 RESTRICTIONS ON GATHERINGS, YOU MUST PARTICIPATE IN THIS PRACTICE MEETING REMOTELY*

5:00 - 6:00 pm     CHECK-IN

  • PLEASE SEE BELOW FOR FURTHER INFORMATION ON HOW YOU CAN PARTICIPATE AND CHECK IN TO THIS PRACTICE MEETING REMOTELY

6:00 - 7:25 pm   Membership Meeting

Agenda

Welcome                                                                                                                      10 minutes

PRACTICE Financial and Operational Update: Presentation, Q & A                             10 minutes

PRACTICE Governance Review Council (GRC) Update: Presentation ON WEBSITE     10 minutes

PRACTICE Election for seats on the Board of Directors: Q & A, and Vote                  30 minutes 

Candidates A & B appear on the ballot where the names of actual Candidates will appear in June.

There will be a call for nominations “from the floor,” in this case from the M-O meeting participants - use the “raise hand” function. See “Guidelines for Voting/Participating Remotely at the Practice Membership Meeting” at the end of the notice for more details on how to “raise hand”.

We welcome 'practice' floor nominations to ensure our process in June will work when we call for actual floor nominations.  

"There will be a Q&A of ballot-listed candidates and floor nominated candidates after floor nominations close.  Please raise your hand, if you want to ask a question.

 

PRACTICE Ballot 2 Presentation: Q&A, and Vote                                         10 minutes 

Options to vote YES/NO will appear on the practice ballot for ballot 2 

Open discussion for 15 minutes until adjournment                                        15 minutes

 

A successful Co-op depends on the active support and participation of the membership.  Member-Owner participation is the most significant part of our ability to successfully govern the Co-op.  Our Bylaws require a quorum to start a meeting and vote.   

We encourage you to participate and be a part of the Co-op discussion.  Get involved and vote. 

This notice is for the PRACTICE MEMBERSHIP MEETING. This is NOT a notice for a meeting where any official business will be conducted. The purpose of this “meeting” will be to PRACTICE the processes ahead of the June Regular Membership Meeting. This is a new format for everyone and we want to make sure it’s done right when it has to be done for real in June. You have received this notice to participate in the PRACTICE MEMBERSHIP MEETING. Member-Owners who participate will receive 2 hours.

Guidelines for Voting/Participating Remotely at the Practice Membership Meeting:

We recognize that some of the language associated with online meetings may be unfamiliar to some member-owners. Please reach out to Yevette at memberservices@honestweight.coop or 518-482-2667 ext 104 or Avery Cotton at avery.hwfc@gmail.com before May 31 to seek help if you need to. Our goal is to make this a successful adventure into safe participation for our valued membership.  

 The Meeting

Note: While participants who connect to the meeting by phone will be able to fully participate in the meeting, you are encouraged to use a device (laptop, computer, smartphone, etc) to connect to the meeting online in order to view presentation materials and to see the Board candidates. Computers and phones may be linked through Zoom if you plan to call on one and view on the other. Please see instructions below for how to link your computer with your phone.

Online Login info:

There is an online meeting link and a phone log-in number that may be obtained on the notice sent to eligible Member-Owners, or by contacting the Member-Owner Coordinator at 518-482-2667 ext 104 or memberservices@honestweight.coop

Participant ID:  If you don’t plan to link your phone to your computer, you have no Participant ID.

 

If you plan to link your phone to your computer through Zoom, you will need your unique Participant ID.  You can find your Participant ID once you have logged into the meeting through Zoom (click on the “information” circle in the upper left corner)  

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There will be practice sessions ahead of the May 31 Practice Meeting in order to help people log in so that the May 31 Practice meeting will go as smoothly as possible. For help ahead of the meeting, see Help/Practice sessions* If you are having any trouble logging into the May 31 meeting, please call the MOC at (518) 482-2667 Extension 104. People who need help logging in on the night of the practice meeting will be assisted as we can; please consider logging in to one of the help sessions ahead of time.

 

Check-in process: 

Member-Owners who check in to the meeting will receive 2 hours for attending the meeting. Member-Owners who check in between 5:00 and 5:30 will receive an additional .5 hour for helping to alleviate the last minute rush.

We appreciate people checking in early.  The meeting will not begin before 6:00pm.  After you are checked in, you may freely move about, just return to your phone/computer by 6 to attend the meeting or actively wait for quorum.

When first arriving at the “meeting,” you will be in a virtual waiting area for a short while.  Please be patient.  Shortly, you will be assigned to a “Check-in table” (called a breakout room) where a designated M-O, conducting check-in, will check you into the meeting.

 After you are checked in, you will be moved into the “Meeting Room”--you will not have to click anything for this to happen.  Once in the “Meeting Room” you may click on ‘participants’ on the computer screen and you will see yourself as ‘checked-in.’  For those connecting by phone only, your confirmation will only be by voice while being checked in..

If you are checking in by phone and viewing the meeting simultaneously on your computer, or if you have two or more people near each other on separate devices, please mute the mic and speakers on one of your devices to avoid unpleasant feedback.

While this is only a Practice Meeting and not a “real” meeting, we will still attempt to reach a “quorum” since we will have to meet quorum at our June meeting (no official business would be able to be conducted at the regular membership meeting until we have adequate representation of eligible voters). 

Once quorum is reached, the Practice Meeting will proceed in the order shown above. To keep the meeting organized, and to ensure that all participants can hear the person speaking, participants in the meeting will be muted. 

 

“Raise hand” at the meeting

To participate in the meeting, you will use the “raise hand” function.  If you have a question/comment, you may “raise your hand” to place yourself in the queue to speak (ex. you have a question, you’d like to nominate someone, etc.). If you are attending the meeting via phone, press *9 on your phone keypad. If you are attending the meeting online, you may press the “raise hand” button in the “participants” menu. 

 

Voting

Member-Owners who cast a ballot at the Co-op after attending the May 31 PRACTICE MEETING will receive one time-investment hour for casting their ballot. Voting for the Practice Meeting will occur in-person at HWFC over the course of 3 days. The designated times for submitting ballots are as follows:

 

Ballot Drop-off times:

Monday, June 1, 3pm-5:30pm

Tuesday, June 2, 3pm-5:30pm

Wednesday, June 3, 3pm-8pm

 

For your ballot to be considered valid:

  1. Place both of your ballots together into one inner unmarked envelope 
  2. Insert the inner unmarked envelope into the  outer “return envelope”
  3. Label the outer “return envelope” with your NAME AND M-O NUMBER 
  4. You must hand-deliver ONLY YOUR OWN envelope and ballots to the ballot box at HWFC 
  5. When submitting ballots at the Co-op, sign your outer envelope, containing your inner unmarked envelope and ballots, immediately before placing it in the ballot box.

 

*Help/Practice sessions for logging in and participating

We understand that this new form of meeting will be new for many people.  In light of that, we will be hosting several opportunities to practice logging on and participating in this format, prior to the Practice Membership Meeting.  If you would like an opportunity to practice logging in, please see the schedule of practice Sessions below:

 

Mon, May 25, 12-1pm and 5-6pm

Tues, May 26, 12-1pm

Wed, May 27, 12-1pm and 5-6pm

Thur, May 28, 12-1pm and 5-6pm

Fri, May 29, 7pm-8pm

Sat, May 30, 11am-noon, or 7pm-8pm

This notice is for the PRACTICE MEMBERSHIP MEETING. This is NOT a notice for a meeting where any official business will be conducted. The purpose of this “meeting” will be to PRACTICE the processes ahead of the June Regular Membership Meeting. This is a new format for everyone and we want to make sure it’s done right when it has to be done for real in June. You have received this notice to participate in the PRACTICE MEMBERSHIP MEETING. Member-Owners who participate will receive 2 hours.
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Orientation Meetings:

For those who wish to offer time and skills to Honest Weight, orientations are held several times each month, and are about three hours long. The Co-op will make a personal appointment for you if you cannot make any of our regularly scheduled orientations, or if you are a person with special needs who would be better served by a private orientation.

Orientation schedules may be found at the Service Desk or you may request one by emailing memberservices-AT-honestweight.coop. Please stop by or call the Service Desk at 518-482-2667 x 270 to register.  To request a private appointment, please email the Member-Owner Coordinator at memberservices-AT-honestweight.coop.

See Past Meeting Minutes

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