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Member-Owner Meetings

 

 

A successful Co-op depends on the active support and participation of the membership. Member-Owner participation is the most significant part of our ability to successfully govern the Co-op. Our Bylaws require a quorum to start a meeting and vote. We encourage you to participate and be a part of the Co-op discussion. Get involved and vote!

You may also consider running for the Board of Directors in the June 28 membership meeting. This is a very important responsibility and privilege at our Co-op, bring your voice directly to the table! For info on eligibility reach out to Yevette. For info on details about running for the Board, reach out to the Elections and Nominations Committee at ElectionsComm@honestweight.coop. 

On this page, you'll find:

LOGIN for June 28 Meeting:

Online Login

Click this online meeting link after 4pm on June 28th to check in to the Membership Meeting:

https://us02web.zoom.us/j/89794083871

Phone Login info:
Phone number: 1 (646) 558 8656
Meeting ID: 897 9408 3871

 

Upcoming Events for Member-Owners

June 28th Membership Meeting Agenda

June 28th Membership Meeting Virtual Login Info

Voting Guidelines

Help with Zoom

Member-Owner Orientations

Past Meeting Minutes

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Upcoming Events for Member-Owners

Join us for these virtual meetings and events in preparation for our upcoming regular membership meeting and elections on June 28th, 2020 at 6:00pm. Online Login info for Budget Sessions; Meet the Candidates Sessions; and June 28 Membership Meeting are all the same and can be found here.
 
Meet the Candidates
We have seven seats open for the upcoming Board of Directors election! Inform your vote and Meet the Candidates: 
Sunday June 28
1:30-3:00pm
 
Budget Info Sessions
Next year's annual budget will be presented at the Membership Meeting on June 28th. Learn more about the budget at an info session:
Tuesday June 23
3-4:00pm
 
Thursday June 25
7-8:00pm
 
Zoom Help Sessions
Guidance is available to help you get comfortable using the meeting software, Zoom, before the June 28 Membership meeting, at these info sessions. Click here for help accessing Zoom.
 
Wednesday June 24
5-7:00pm
 
Saturday June 27
10am-12:00pm & 3-5:00pm
 
2020 Membership Meetings
A successful Co-op depends on the active support and participation of the membership. Member-Owner participation is the most significant part of our ability to successfully govern the Co-op. Our Bylaws require a quorum to start a meeting and vote. We encourage you to participate and be a part of the Co-op discussion. Get involved and vote!
 
Virtual Membership Meeting and Election
Sunday, June 28th
6-8:00pm
 
Sunday, October 25th
TBD

HWFC Regular Membership Meeting Agenda

Sunday, June 28, 2020 6:00-8:00PM
CHECK-IN 4:00 - 6:00 pm
TO BE CONDUCTED REMOTELY

Welcome - 5 minutes

Governance Review Council (GRC) Update: Presentation10 minutes

Annual Budget: Presentation and Q & A - 45 minutes
Budget Information Sessions will be held online on:

  • Wednesday, June 17th 2:00 pm - 3:00 pm
  • Tuesday, June 23rd 3:00 pm - 4:00 pm
  • Thursday, June 25th 7:00 pm - 8:00 pm

Election for seven (7) seats on the Board of Directors: Q & A, and Vote - 45 -120 minutes 

Applications from Eligible Candidates will be posted in the Co-op and online here.

There will be a call for nominations “from the floor,” in this case from the M-O meeting participants - use the “raise hand” function. See “Guidelines for Voting/Participating Remotely at the Membership Meeting” at the end of the notice for more details on how to “raise hand”. 

"There will be a Q&A of ballot-listed candidates and floor nominated candidates after floor nominations close.  Please raise your hand, if you want to ask a question.

The schedule of Meet the Candidates sessions will be posted here & in the store. Use the link below to join the Meet the Candidates session.
● Monday, June 15, 2020 -- 6pm - 7:30pm

● Sunday, June 28, 2020 -- 1:30pm - 3pm

Open discussion for 15 minutes until adjournment - 15 minutes

1) Phone-Only participant voting                             After open discussion
After Phone-Only participant voting is finished, we will conclude the remote portion of our June 28 Membership Meeting. The meeting will remain open for the sole purpose of In-Person voting
on-site at HWFC during stated voting hours.

2) In-Person voting at HWFC
● Monday, June 29, 2020 -- 7am - 8pm
● Tuesday, June 30, 2020 -- 8am - 5pm
The meeting will be adjourned on Tuesday, June 30, at 5PM upon the end of the voting period.

A successful Co-op depends on the active support and participation of the membership.  Member-Owner participation is the most significant part of our ability to successfully govern the Co-op. Our Bylaws require a quorum to start a meeting and vote. We encourage you to participate and be a part of the Co-op discussion.  Get involved and vote. 

Membership Meeting Login Info for June 28 Virtual Meeting

Check-in starts at 4 pm, meeting starts at 6 pm

Our June 28 meeting will have phone-in and on-line options. The June meeting will consist of Board elections and Annual Budget vote. For questions about voting eligibility, reach out to Yevette at memberservices@honestweight.coop or in person.

BALLOTS for confidential in-person voting may be downloaded here

Online Login info for Budget Sessions; Meet the Candidates Sessions; and June 28 Membership Meeting are all the same and are outlined below:

 

Online Login

Click this online meeting link after 4pm on June 28th to check in to the Membership Meeting:

https://us02web.zoom.us/j/89794083871

If you plan to use your computer/device speaker and microphone, you are all set. If you need to link your phone to your computer through Zoom, you will need your unique Participant ID. You can find your Participant ID once you have logged into the meeting through Zoom (click on the “information” circle in the upper left corner)

Phone Login info:
Phone number: 1 (646) 558 8656
Meeting ID: 897 9408 3871

Click here for help using Zoom. 

Guidelines for Voting/Participating Remotely at the Practice Membership Meeting:

We recognize that some of the language associated with online meetings may be unfamiliar to some
member-owners. Please reach out to Yevette at memberservices@honestweight.coop or 518-482-2667 ext 104 before June 28, or attend one of the Help Sessions detailed at the end of this notice, to seek help.

 The Meeting

Note: While participants who connect to the meeting by phone will be able to fully participate in the
meeting, you are encouraged to connect to the meeting online (via laptop, computer, smartphone,
etc) in order to view presentation materials and to see the Board candidates.

Computers and phones may be linked through Zoom if you plan to view on one and use audio on the
other. Please see instructions below for how to link your computer with your phone.

Contrary to the May practice meeting: Member-Owners who belong to a Household with other
Member-Owners are strongly encouraged to use separate devices when attending the meeting.

Online Login info

We are offering Zoom help sessions ahead of the June 28 Membership Meeting so that it will go as smoothly as possible. For help ahead of the meeting, see Help Sessions at the end of this notice.
If you have trouble logging into the June 28 Membership Meeting, please call the MOC at (518) 482-2667 Extension 104. We will help log people in on the night of the meeting as time permits and this may entail a long wait; please consider logging in to one of the Help Sessions ahead of time.

Check-in process: 

Member-Owners who check in to the meeting will receive 2 hours for attending the meeting. Member-Owners who check in between 4:00 and 5:30 will receive an additional .5 hour for helping to alleviate the last minute rush.

We appreciate people checking in early.  The meeting will not begin before 6:00pm.  After you are checked in, you may freely move about, just return to your phone/computer by 6 to attend the meeting or actively wait for quorum.

When first arriving at the “meeting,” you will be in a virtual waiting area for a short while. Before 6pm, this area should have music and or a person speaking occasionally to assure you you’re still on the call. After 6pm, this area may be silent. Please be patient. As a “Check-in table” (called a breakout room) becomes available, you will be assigned to a Check-In table where a designated M-O, conducting check-in, will check you into the meeting.

Please have your owner or “member” number ready.

After you are checked in, you will be moved into the “Meeting Room” -- you will not have to click anything for this to happen. Once in the “Meeting Room” you may click on ‘participants’ on the
computer screen and you will see yourself as ‘checked-in.’ For those connecting by phone only, your
confirmation will only be by voice during check-in.

If you are checking in by phone and viewing the meeting simultaneously on your computer, or if you
have two or more people near each other on separate devices, please mute the mic and speakers on
one of your devices to avoid unpleasant feedback.

Once quorum is reached (no official business can be conducted until we have adequate representation of eligible voters), the meeting will proceed in the order shown above. To keep the meeting organized, and to ensure that all participants can hear the person speaking, participants in the meeting will be muted.

“Raise hand” at the meeting

To participate in the meeting, you will use the “raise hand” function.  If you have a question/comment, you may “raise your hand” to place yourself in the queue to speak (ex. you have a question, you’d like to nominate someone, etc.). If you are attending the meeting via phone, press *9 on your phone keypad. If you are attending the meeting online, you may press the “raise hand” button in the “participants” menu. 

Voting

Contrary to the May practice meeting: Three methods of voting are available. You may choose only one method of voting and cast your ballot once. Casting more than one ballot, or casting ballots
through multiple methods, will spoil all of your ballots.

CONFIDENTIAL BALLOT:
In-Person Voting: Member-Owners who cast a confidential ballot at the Co-op after attending the June 28 MEMBERSHIP MEETING will receive one time-investment hour for casting their ballot. Voting for this Meeting will occur in-person, outside at HWFC over the course of 2 days. The designated times for submitting ballots are as follows:

In-Person Voting Ballot Drop-Off Times:
● Monday, June 29 - 7am - 8pm
● Tuesday, June 30 - 8am - 5pm

For your ballot to be considered valid:
1. Place both of your ballots together into one inner unmarked envelope
2. Insert the inner unmarked envelope into the outer “return envelope”
3. Label the outer “return envelope” with your NAME AND M-O NUMBER
4. You must hand-deliver ONLY YOUR OWN envelope and ballots to the ballot box at HWFC
5. When submitting ballots at the Co-op, sign your outer envelope, containing your inner unmarked envelope and ballots, immediately before placing it in the ballot box outside near the Community
Room.

BALLOTS for confidential in-person voting may be downloaded here.

NON- CONFIDENTIAL BALLOT:
Survey Monkey Voting: We will provide a Survey Monkey ballot during the meeting after each agenda item concludes. Survey Monkey voting will be available to online participants, once “ballot boxes” open, ONLY DURING THE MEETING. Survey Monkey Ballot boxes will close at the conclusion of the remote part of the meeting. PLEASE NOTE: These ballots are not confidential.


NON- CONFIDENTIAL BALLOT:
Phone-Only Voting: Phone-Only participants who cannot vote in-person at the Co-op may vote on both ballots after the 15 minute open discussion period at the end of the meeting. After the 15-minute open discussion has ended, Phone-Only participants will be asked to “raise their hand” (press *9) if they intend to vote by phone. As “voting booths” become available, Phone-Only participants with raised hands will be moved to a “voting booth,” isolated away from the main meeting room, where a pair of Vote-Receivers will prompt them with the ballot questions and record their vote. To expedite the process, if you plan to vote by phone, write down information throughout the meeting presentations so that you know how you will cast your votes before “entering the phone voting booth.” Phone-Only voting will only be available after the 15-minute open discussion ends, and will close after all Phone-Only participants have been acknowledged. PLEASE NOTE: These ballots are not confidential.

If you plan to cast NON-CONFIDENTIAL BALLOTS online or by phone, be sure to retain your member
number.

If you have more than one person in your household who cannot vote in-person at the Co-op, you will not all be able to attend the meeting and vote electronically on the same online device. Additional people unable to vote in person will need to check-in and vote by phone.

IF YOU CANNOT ACCESS BUDGET OR CANDIDATE INFORMATION ON THE HWFC WEBSITE OR
AT THE CUSTOMER SERVICE DESK, you may call Yevette Buddeau, our Member-Owner
Coordinator, by Sunday June 21 to request information be mailed to you.

Help/Practice sessions for logging in and participating via Zoom

We understand that this new form of meeting will be new for many people. In light of that, we will be
hosting several opportunities to practice logging on and participating in this format, prior to the
Membership Meeting. If you would like an opportunity to practice logging in or have any questions,
please see the schedule of Help Sessions below:

● Saturday, June 20; 10a-noon
● Wednesday, June 24; 5p-7p
● Saturday, June 27; 10a-noon; and 3p-5p

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Orientation Meetings:

For those who wish to offer time and skills to Honest Weight, orientations are held several times each month, and are about three hours long. The Co-op will make a personal appointment for you if you cannot make any of our regularly scheduled orientations, or if you are a person with special needs who would be better served by a private orientation.

Orientation schedules may be found at the Service Desk or you may request one by emailing memberservices-AT-honestweight.coop. Please stop by or call the Service Desk at 518-482-2667 x 270 to register.  To request a private appointment, please email the Member-Owner Coordinator at memberservices-AT-honestweight.coop.

See Past Meeting Minutes